CORA 2020 - 2021 MONTHLY BOARD MEETINGS

WEDNESDAY, March 18, 2020 at 6:00pm MST

WEDNESDAY, April 15, 2020 at 6:00pm MST

WEDNESDAY, May 20, 2020 at 6:00pm MST

SATURDAY, June 13, 2020 @ 10:00am MST at the Clubhouse

SATURDAY, July 11, 2020 @ 10:00am MST at the Clubhouse

SATURDAY, August 8, 2020 @ 10:00am MST at the Clubhouse

SATURDAY, September 5, 2020 @ 10:00am MST at the Clubhouse

The above meetings will be held over a conference call. If you would like to participate you may call the conference call number and at the tone, dial in the access code and you will be connected to the call.

Conference Call: 515-739-1451 Access Code: 889145#

NOTE: If there are any changes to the scheduled meetings dates, the changes will be provided via this website, in this manner.

CORA Board of Directors

Current Agenda

20 May 2020 – 6:00PM MST

A.  CALL TO ORDER

B.  PLEDGE OF ALLEGIANCE

C.  INTRODUCTION OF BOARD MEMBERS

D. MINUTES OF 18 March 2020 and 15 April 2020

E.  GENERAL UPDATE

a. COVID-19 Updated Requirements Carol Abbott
b. Paper product issues

F.  CARETAKERS REPORT

a. ALEX AND PATRICIA DE LE COVA

G.  FACILITIES REPORT

a.  Pool
b. Pumps – S & N
c. Ventilation – S & N

H.  TREASURER’S REPORT

a.  P&L loaded to website

I.  COMMITTEE REPORTS

a.  Roles and Rules of Committees

i.  Committees act as advisors to the Board
ii. Committees cannot take independent action without Board approval / oversight

J.  OLD BUSINESS

a.  Insurance document requirements – status

K.  NEW BUSINESS

a.  Request for Attorney or HR specialist to review employee manual and job description

L.  OWNER COMMENTS (non-budget subjects)

a.  Please state your name and lot number for the record
b. If a member in good standing would like to make a statement they have to pre-register before the meeting starts. Each member will be allowed a maximum of 3 minutes.

M.  ADJOURNMENT

CORA Governance Policies for Monthly Board Meetings

B. Board Meetings

1. A schedule of regular Board meetings shall be set and no notice beyond the schedule need be given. Notice of special Board meetings shall be given to directors at least 2 days prior to the meeting. Notice shall be in any manner by which a confirmation of the receipt of notice is received (i.e. facsimile with a confirmation sheet or e-mail with read confirmation).

2. All Board meetings shall be open to attendance by Members of the Association, or their representatives, provided that the Board may go into executive session for any purpose  allowed by law. Members may be excluded from executive session. Prior to going into executive session, the chair of the meeting shall announce the purpose for the executive session.

3. The meeting agenda shall be made reasonably available for examination by Members of the Association or their designated representatives.

4. There shall be a Members’ forum at the beginning of each regular Board meeting. The Members’ forum shall be for up to 30 minutes, although the Board may extend this time in its discretion. The rules for Member participation during the meetings are as follows:

(a) Each Member who wishes to address the Board on an agenda item or on any other matter will be given a reasonable time to speak, provided the chair may impose reasonable time limits to facilitate Member participation. If more than one person desires to address an  issue on which the Board is to vote and there are opposing views, the Board shall provide  for a reasonable number of Members to speak on each side of the issue. After other Members have had an opportunity to speak, then a Member who has already spoken will be given another opportunity, time permitting.

(b) Each Member who wishes to speak must be recognized by the chair.  Once recognized, the Member shall state his/her name and address.

(c) All comments must be delivered in a businesslike and professional manner. Personal attacks or inflammatory comments will not be permitted.

(d) A Member who wishes to speak about any matter on the agenda of the Board meeting shall do so only during the Members’ forum.

(e) To facilitate free and open discussion Members shall not audio or video record meetings.

(f) The Board is not obligated to take immediate action on any item presented by a Member.

5. Following the conclusion of the Members’ forum, the Board will proceed with the business  portion of the meeting. Except as provided in Paragraph 6 below, Members who attend or remain may not participate in deliberation or discussion during this portion of the Board meeting unless expressly authorized by a vote of the majority of a quorum of the Board.

6. Items shall be discussed pursuant to the meeting agenda, provided that items may be taken  out of order if deemed advisable by the chair of the meeting. Items not on the agenda may be discussed once all other items have been concluded, time permitting. If items that are not on the agenda are to be voted upon by the Board, Members shall be given a reasonable opportunity to comment prior to the vote in accordance with the terms of Section B(4)(a) above.

7. Any director may make a motion. All motions shall be recorded in the minutes. If any director requests his/her vote in favor or against or his/her abstention be recorded in the minutes, the minutes shall so reflect.

8. Board meetings are not required to be held in accordance with Robert’s Rules of Order.